Purpose
What is the purpose
of your document? To inform management about the meeting
Audience
Who will receive your document? And why? Management ( because they are involved into the business )
Format
What kind of document? Email? Letter? Memo? Meetin Minutes
Method
Should your document be short, long, have bullet points? Does it require persuasive/abrupt language? What sort of language should it use? Why? This should be short and have bullet points
Means
Should your document be written in Word, Excel, PowerPoint, etc.? Why? Word, because there is simple information
Organisational rules/protocols
What organisational rules and standards do you need to take into account and why? Minutes template
Key points
What key points need to be in your document and why? Date/time
Attended
Apologies
To
CC
Item/issue
Action
When/who
Structure
What order should your key points go? Item/issue
Action
When
Who