Management system investigation and document review including management interview.
The auditor checks and reports on:
1.1 Contracts:
a. Do all workers have a contract of employment detailing their rights and obligations as well as
notice and grievance procedures.
b. Is the contract in a language understood by the workers.
c. Do all workers have a signed copy of their contract.
d. Can workers voluntarily leave their employment after reasonable notice.
e. Is there a process in place for workers to receive their final salary payment if they do not
return e.g. after Chinese New Year.
f. Are there any clauses in contracts that would restrict workers leaving.
g. Are there any financial arrangements e.g. loans which would restrict workers leaving.
h. Are there clauses in the contract/job description for security guards which allow them to
restrict worker movements.
i. Are workers free to leave at the end of their shift and not unreasonably delayed by e.g.
security checks.
j. Are workers free to refuse overtime and if so how.
1.2 Personnel files:
a. Do employers keep only copies of ID’s Passports and Right to Work checks.
b. Whether originals are returned to workers.
c. If it is a legal requirement to retain original documents, do workers give their written consent
and can they retrieve their documents at any time.
d. Where there are loans to workers are they covered by a signed agreement from both parties
and do they detail repayments, terms and conditions.
e. Is there a procedure in place to either re-assign any outstanding loan to a new employer or a
process for early re-payment, such that a loan does not prevent a worker leaving
employment.
f. Is there a proces