1. Managers become busy and give their keys to the POS system to an employee to take care of a managerial transaction. Managers must not allow employee to take care of their keys unless absolutely necessary, and in these cases, access should be limited and documented.
2. Managers sometimes allow the detail tape to run out and the continuity of transactions is lost. and with some system, records of transactions are also lost. Manager should check the detail tape to ensure that there is a sufficient supply before resetting the register. The detail tape should also be monitored from time to time to see if there are rings for no sale, viods, and guest check close-outs that are widely out of sequence.
3. Managers may use a key or code to bypass alarms on cash register systems that are in place to alert management and employees that the cash drawer is being opened. Not only should alarms not be bypassed, but managers should monitor cash register operations as a regular part of their duties. surprise cash register audits are must to ascertain whether an employee is stealing from cash bank.
4. Employees should not be allowed to cash personel checks at the facility where they work.
5. The cash register should not be used as an imprest fund, which is basically the same as petty cash in that money from the fund is used to pay for miscellaneous expenses and then the fund is reimbursed later.Small businesses often use funds in the cash register as petty cash and accountability eventually is lost.
6. Sales amounts that are rung into a register should be conveniently visible for guests.
7. Readings from a POS system should agree with the amount of cash received.
8. An employee who does not want to take a vacation or a day off may not want management to notice discrepancies in sales, which may indicate that an employee is stealing.
9. Cash registers should be emptied and left open when an operation is closed to prevent thieves from breaking into them and damaging the equipment.
10. A guest may pay with cash and an employee may pocket the money and say that a guest didn't pay his or her bill