Dear Khun Kamol,
A. Procurement
1. All the M& purchases must meet the specifications (including quantity and requirements) specified by our consultants. It should be the consultants who provide us with the technical specifications.
2. We are then to source for suppliers based on the specifications provided (in writing) by the consultants.
3. After we have received the quotations, we should send them to the consultants for comments and evaluation.
4. After we have received the consultants comments and evaluations, Management should then make a recommendation to the Director for approval.
5. Once approve, we can then issue PO.
B. Delivery to Site
1. The main contractor is to provide us with a written request for delivery.
2. The delivery requests (date, quantity, etc) are to be endorsed by the consultants.
3. Main contractor is to HRB with an acknowledgment receipt of the items (providing all the necessary details)
4. Once the items are taken over by the main contractor, the latter is responsible for them.
C. Compliance
1. Management need to comply with and enforce the above.
2. Management are to ensure that strict internal controls are in place - so as to avoid fraudulent activities or events that expose the company to financial and other losses.
D. Other Comments
1. It is imperative that the Management staff communicate with each other and ensure that there is adequate segregation of duties.
2. Matters relayed to the Director must be factually accurate and timely.
3. Whilst ensuring strict internal controls are implemented and enforced, it is also important for Management to monitor the project closely and help to ensure a timely completion of the project.
4. I am aware that some people are particularly busy because of this project and I truly appreciate the hard work and diligence. I truly need to help of all staff in HRB to see this project through in the most cost effective manner.
Thank you
Kind regards
George Lee
Please refer to the Singapore's accountant's (Mdm Tay) request below.
1. Has the lawyer provide the auditors with his legal confirmation?
2. Are the auditors happy to accept payment certificate nos. 1-6 without seeing the Q.S. qualification?
3. Is American Appraisal able to adjust the valuation? If so, when can they release the official valuation report?