The Secretaries assigned to each of the key staff or the operating departments within the Northern Fuel Pipe Line Transportation Project have direct control over the departmental files. Their responsibilities with respect to document control include:
• Administration and maintenance of the files within their assigned key staff or departments
• Timely up-dating of established DCS records for each item of correspondence forwarded to their assigned key staff or departments, including Action data, File Locations, and any other descriptive cataloguing required
• Tracking and maintenance of Actions assigned to and by the managers of their departments, as recorded in the DCS records
• Creation of electronic (scanned) file for DCS records for all documents generated by their assigned key staff or departments
• Provision of copies of all documents generated by their assigned key staff or departments to the DCC, for inclusion in the Document Control Files
• Liaison with the DS with regard to any Document Control issues.
The Secretaries assigned to each of the key staff or the operating departments within the Northern Fuel Pipe Line Transportation Project have direct control over the departmental files. Their responsibilities with respect to document control include:
• Administration and maintenance of the files within their assigned key staff or departments
• Timely up-dating of established DCS records for each item of correspondence forwarded to their assigned key staff or departments, including Action data, File Locations, and any other descriptive cataloguing required
• Tracking and maintenance of Actions assigned to and by the managers of their departments, as recorded in the DCS records
• Creation of electronic (scanned) file for DCS records for all documents generated by their assigned key staff or departments
• Provision of copies of all documents generated by their assigned key staff or departments to the DCC, for inclusion in the Document Control Files
• Liaison with the DS with regard to any Document Control issues.