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prawling international law firm DLA Piper has up-graded from videoconferencing to telepresence, which will save the firm nearly $1 million per year in reduced travel costs and lost productivity. The conferencing gear that simulates across-the-table meetings has “a provable and achievable return on investment over five years, and may actually pay for itself before then,” says Don Jaycox, CIO of DLA Piper U.S. This involves an “immersive video experience,” or tech-nology that provides high-end, high-definition visual and audio communications in a completely integrated environ-ment. The goal is to make anyone involved in these meet-ings feel as if they’re actually in the room with the other meeting participants, regardless of where everyone is physi-cally based. “Rescheduling half the firm’s in-person board meetings as telepresence conferences and relying on at least two at-torneys per week to use telepresence rather than travel ac-counts for significant savings when lost productivity for travel time is factored in,” says Jaycox. “If I look at my total telepresence project cost, which includes equipment, room construction, implementation services, maintenance contract, financing costs, etc., then amortize that over the expected five-year life of the system, it works out to be just a hair under $500,000 per year for our six U.S. sites,” he says. “Our early experience suggests that a more accurate number of avoided trips is closer to four or five per week, so the $970,000 projection almost certainly underestimates our actual savings,” he notes. The sites were selected so they put 80 percent of the at-torneys within a one-hour drive of a telepresence room
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