Despite the fact that Google Apps for Education is free, the University
ensured that it followed policy guidelines when it rolled
it out. For example, University records and Intellectual Property
(IP) policy required that all calendar, teaching, research, legal and
employment information be maintained on University-owned systems.
Staff Google mail is provided for the purposes of collaborating
with colleagues or students in the Google environment. However,
Exchange/Microsoft Outlook (the university’s old email system)
remains the official staff email system. This was obviously a conscious
decision by the University which was concerned about the
legal implications of transferring the safe keep of their data to a
third party.