Application process
Long-term (10 to 12 month) exchange applications and interviews generally take place 10 months in advance of departure, but sometimes as little as four months. Students generally must be between the ages of 15 and 18.5. Some programs allow students older than 18 years of age in a specialized work-study program.
Some programs require a preliminary application form with fees, and then schedule interviews and a longer application form. Other programs request a full application from the beginning and then schedule interviews. High school scholarship programs often require a set GPA of around 3.0 or higher. Programs select the candidates most likely to complete the program and serve as the best ambassadors to the foreign nation. Students in some programs, such as Rotary, are expected to go to any location where the organization places them, and students are encouraged not to have strict expectations of their host country. Students are allowed to choose a country, but may live at any spot within that country.
The home country organization will contact a partner organization in the country of the student’s choice. Students accepted for the program may or may not be screened by the organization in their home country. Partner organizations in the destination country each have differing levels of screening they require students to pass through before being accepted into their program. For example, students coming to the U.S. may be allowed to come on the recommendation of the organization in their home country, or the hosting partner may require the student to submit a detailed application, including previous school report cards, letters from teachers and administrators, and standardized English fluency exam papers. The U.S. agency may then accept or decline the applicant. Some organizations also have Rules of Participation. For example, almost all U.S. organizations cannot allow an exchange student to drive an automobile during their visit. Some organizations require a written contract that sets standards for personal behavior and grades, while others may be less rigorous. Lower cost programs can result in a student participating without a supervisor being available nearby to check on the student's well-being. Programs provided by agencies that provide compensation for representatives are more likely to retain local representatives to assist and guide the student and keep track of their well-being.