Just for clarification of SAP or expenses memos sent to me for approval.
There are generally two types of expense approval papers
Type 1. Products Campaign, IT projects and sales awards - related. This type of expenditure required prior approval paper. Hence, upon sending to me, pls supplement
1) copies of original approved memos.
2) explanation of actual expenses paid (ie, % achieve the said target, the total payout will be $$$)
Type 2. Operating Expenses as actually incurred. For this type (buy PCs, stationary, traveling allowance, etc) of expense, there is no prior approval memo, and I'll approve based on incidental charges. (BF will help control GL line budget at department level)
I would like to approve expenditure for you as fast as I can, but there are incidents that it's type 1 expenditure, but your dept admin did not provide any information to me, hence I can't approve your SAP or expense forms as I could not remember original approved memo/budget and how it linked to final requested amount based on actual achievement/performance.
Hence, pls "cascade down" to your department secretary & admins accordingly to reduce back-forth turnaround time with my secretary office.