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Approve new furniture layout for private officesApprove new furniture layout for common areasConfirm delivery dates for new furnitureIssue RFP to potential moversSelect move team/department coordinatorsRecommendation to Award to moverSIX WEEKS BEFORE:Meet with team and assign responsibilitiesSelect moverIdentify insurance requirements-move weekendObtain insurance certificate from moverConfirm incoming new extention numbersFinalize seat assignmentsAssign extensions/direct dialsNotify insurance carrier of relocationIssue insurance certificate to Landlord newOrder new services (cleaning, landscaping)FOUR WEEKS BEFORE:Present to employeesPresent building information to employeesNotify vendor re: copierNotify vendor re: coffee serviceNotify vendor re: water serviceNotify vendor re: postage meterNotify vendor re: plantsNotify magazines/newspapersNotify vendors with standing orders & pick-upsNotify post office of address changeOrder change of address cardsDevelop list for change of address cardsOrder stationery and business cardsConfirm date with moversReserve loading dock & elevatorsFreeze changes on seat assignmentsAssign move codesIdentify locations for printers/fax machinesTHREE WEEKS BEFORE:Provide move instructions to employeesProvide recycling bins for file purgeProvide trash binsIdentify locations for packing materialsUpdate address on websiteONE WEEK BEFORE:Deliver boxes and labelsDistribute access cards/IDsPrepare emergency contact listPhone training for employeesTWO DAYS BEFORE:Deliver additional boxes and labelsLabel origin and destination for moversConfirm all vendors and timesMOVE DAY/SETTLE-IN:Place orientation packages at destinationHang whiteboards/artworkRemove excess furnitureRemove crates & packing materials
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